Set your business up for success with the best office printers and copiers. These modern machines pack every functionality your workplace needs for higher productivity - from scanning documents and handling fax jobs, to printing and copying at blazing speeds, and more.Read More
Are you in the market for one? Knowing your business’ requirements means you can select the right printer and copier for your company.
Choose a machine with a duty cycle that can keep up with your office printing and copying demands.
If your office prints and makes 4,500 copies per month, you need an office printer and copier whose duty cycle is about 15% to 20% higher than your workplace’s demands. Go lower and the machine may get overworked, break down, and cause expensive repairs.
You should also consider the role the device will play. How will the machine help you manage your documents and simplify your workflow? What other support functions do you need? Do you need to fax or scan?
If such is the case, you can choose from one of our print devices that combines an office printer and copier - plus more - into one neat package. These multifunction machines are also called all-in-one’s. They can scan documents, create copies, print originals, and fax, too.
However, know that some machines are only multifunctional in the sense that they can perform different tasks - though not simultaneously. To minimize downtime and get a real boost in workplace productivity, you want a model that can perform different functions at the same time.
Also consider the type of materials you will copy and print, too. If business letters, invoices, and memos make up the majority of the printing and copying jobs in your office, you may save money by getting a black and white model instead of full-colour.
After establishing your requirements, you need to check the features on office printers and copiers based on your needs. Print quality, pages printed per minute, and monthly duty cycles are among the specifics you need to keep an eye on.
Next, you want to know how the business-class printer or photocopier connects to your network. Go for a machine that’s easily deployed and keeps start-up training to a minimum. Guides and wizards that walk you through installation, repairs, and upgrades are always welcome.
And last but not the least:
Make sure the printer/copier is easy to use for the entire team.
You don’t want the machine to cause employee downtime and create bottlenecks in your workflow because it’s complicated to operate. Look for easy-to-navigate dashboards and intuitive user interfaces when you shop.
If training is needed to use the machine, make sure it’s kept to a minimum. Also check if you can get help when you need it, and access the documentation easily.
Here at COS Sales, we not only deliver the leading office printers and copiers from the world’s most reliable brands.
But our affordable leasing contracts also minimize downtime and maximize productivity with expert support from our manufacturer-trained engineers, personal account manager, and 4-hour call times.
The best photocopiers from our current range as chosen by our team of experts. Alternatively click here to view our full range of colour photocopiers.
At COS Sales we are aware that choosing the right machine for your business can be daunting, but don't worry, we are here to help! We have split our machines into categories so you can find the perfect multi functional printer for your business requirements.
If you would prefer to discuss you requirements on the phone, call our London based team on 0208 527 4000 or request a call back. Alternatively please see COS Rental for short term printer hire.